1. If you have not been eligible to receive maintained benefit during your period of leave, but want to re-start your Childcare Voucher Salary Exchange Scheme on your return to work, please contact KiddiVouchers directly, before the last day of the month preceding the month in which you wish to start using the scheme again. You should tell Kiddivouchers that the reason for this request is due to your return from maternity/adoption/shared parental leave. This complies with HMRC regulations, allows time for the payroll deduction to be set up and for the voucher provider to be notified.
2. If you received maintained benefit during your period of maternity leave you will receive a 3rd letter – End of Maintained Benefit - from the Manager of Childcare Services. This will detail the final payment arrangements for the last month of your period of leave and information regarding reinstating your salary exchange. This letter will be sent to your home address.
Option 1: in receipt of University Contractual Maternity Pay
a. If you opted to take University Contractual Maternity Pay, your membership in the Childcare Voucher Salary Exchange Scheme will need to be reinstated using the financial details contained in your End of Maintained Benefit letter.
b. The Childcare Office will inform the voucher provider of your return to work and make arrangements to provide the University contribution of your childcare voucher value for your last month.
c. Should your return to work date fall part way through a month rather than at the start/end of the month, the University will cover the childcare vouchers to the day before your return and you will be required to salary exchange in the normal way for the remainder of the month.
d. The Childcare Office will arrange this with the voucher provider and will also reinstate your original salary exchange deduction value for the following months. Should you wish to change this value, within the limits set by the government, you will need to contact KiddiVouchers directly. Your salary will then be reduced from the agreed date and the childcare voucher costs will be invoiced directly to the University. You will receive written confirmation regarding the contractual change to the terms and conditions of your employment.
Option 2: in receipt of SMP or MA only
e. If you opted to receive SMP only, or were only eligible to receive MA, from the beginning of your maternity leave and you are not returning to the University, you need take no further action.
f. However, if you return to work at the University following SMP or MA, the Childcare Office will inform the voucher provider of your return to work and make arrangements to provide the University contribution of your childcare voucher value for your last month.
g. Should your return to work date fall part way through a month rather than at the start/end of the month, the University will cover the childcare vouchers to the day before your return and you will be required to salary exchange in the normal way for the remainder of the month.
h. The Childcare Office will arrange this with the voucher provider and will also reinstate your original salary exchange deduction value for the following months. Should you wish to change this value, within the limits set by the government, you will need to contact KiddiVouchers directly. Your salary will then be reduced from the agreed date and the childcare voucher costs will be invoiced directly to the University. You will receive written confirmation regarding the contractual change to the terms and conditions of your employment.
i. If you claim University Contractual Maternity Pay in retrospect for the first 18 weeks of your maternity leave, you will be required to reimburse the University for the Childcare Vouchers they paid for on your behalf during that time. This will be arranged through the Childcare Office and Payroll upon completion of the required 3 month period.