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​Booking Allocation Process

  1. The Booking Forms for each holiday are uploaded to this site as Ballot 1 opens and emailed to all users on our mailing list. This usually occurs during the first week of each half term.

  2. Bookings can be made electronically or using paper copies.  We will only send paper copies of the booking documentation if you have notified us that no computer access is available.

  3. Playscheme forms will be returned if they are incomplete or incorrect. No booking will be processed for incomplete forms/un-registered children.

  4. There will be 2 Ballots open to receive emailed Booking Forms at playscheme@admin.cam.ac.uk.

  5. Ballot 1 is open to all priority categories as follows: University staff and students, Cambridge Assessment staff, Cambridge University Press staff, College staff and staff and parents of children attending St Mary’s School and Chesterton Community College

  6. Ballot 2 is open to all, including those listed above and General Public.

  7. Both Ballots will be opened and closed on dates specified by the Playscheme Team in advance of each holiday. If a General Public booking is received during the opening times for Ballot 1, it will automatically be moved to Ballot 2.

  8. All Booking Forms received will be ordered randomly. After the closing date for Ballot 1, Booking Forms will be processed in this random order and spaces will be allocated.

  9.  The same process will be applied for Ballot 2 after the Ballot 2 closing date.

  10. Once the process orders above have been completed, the Playscheme Administrator will begin to contact parents to let them know if they have been successful in securing a place via the Ballot or if they have been put onto the waiting list.

  11. We endeavour to provide places for all parents booking onto the Playscheme, but there will be times when places are full. In this situation the Childcare Office operates a waiting list system.  The waiting list will only apply until 2 working days prior to Playscheme starting. The exact date of this will be communicated to parents in the booking email. Once the Playscheme sites have opened the waiting list will no longer exist. Parents can call the sites directly to enquire about possible availability.

  12. Alternatively, bookings can be made on site at an additional charge of £2.50 per child per day

If a 2019 Annual Registration form has not been submitted, your booking will be deleted.

 

 

October Bookings

The next Playscheme will operate from Monday 21 October – Friday 25 October at St Mary’s Junior School and Chesterton Community College.  

Ballot 1 will be open from Monday 2 September to Sunday 15 September, during this time you can send in your booking form and make any amendments. Any amendments made to your booking after the close of Ballot 1 will be managed once all balloted Booking Forms have been processed.

Applications from University staff and students, Cambridge Assessment staff, Cambridge University Press staff, College staff as well as staff and parents of children attending St Mary’s and Chesterton School will be processed from 16 September, once Ballot 1 has been drawn.

Ballot 2 will be open from Monday 16 September to Sunday 22 September, during this time you can send in your booking form and make any amendments. Ballot 2 bookings will be processed from 23 September, once Ballot 2 has been drawn.  Any amendments made to your booking after the close of Ballot 2 will be managed once all balloted Booking Forms have been processed.

Bookings that arrive after the close of Ballot 1 and 2 will be processed in a ‘first come, first served’ order after the bookings from each Ballot have been processed.

No booking emails will be accepted after 16:00 on 11 October.  If you wish to book a place after this time you will need to contact the sites directly during the holiday.

The waiting list will cease to apply from 17 October and parents will need to contact Playscheme site directly from 21 October to check if spaces are available.

October Booking Form - St Mary's - Microsoft Word

October Booking Form - St Mary's - PDF

 

 

October Booking Form - Chesterton - Microsoft Word

October Booking Form - Chesterton - PDF