​Booking Process

1. The Booking Forms for each holiday are uploaded to this site a few days prior to booking opening and are emailed to all users on our mailing list. This usually occurs the week before the prior Playscheme begins, or eight weeks before the Playscheme being booked.  Details about the precise time and date of the booking window will be included in the booking email. 

2. Bookings can be made electronically or using paper copies.  We will only send paper copies of the booking documentation if you have notified us that no computer access is available. We require one booking form to be completed per child.

3. All forms will be returned if they are incomplete or incorrect and booking forms can only be accepted if the child is currently registered to use the Playscheme (please see Registrations and Registration Forms page).

4. Booking opens for Groups A and B, applicable to the following categories: University Staff and Students, Cambridge Assessment and Cambridge University Press staff, College staff, College Teaching Officers and Fellows. Any booking forms received before this time will be deleted and the user will be asked to resubmit at the correct time.

5. Bookings will then be processed in the order they are received. Processing of all booking forms may take up to 7 days and users will be contacted as soon as possible from the point of submission with their booking confirmation and invoice(s).

6. Booking for all remaining users (Group C) will open after approximately 4 weeks.  Please note that Group C booking emails will be deleted if sent before their specific opening date and the user will be asked to resubmit when appropriate. All booking forms from here will be processed in order of receipt, regardless of from which Group.

7. The booking period will close approximately 2 weeks before the holiday.  Any bookings made after this time will be subject to an additional charge of £2.50 per child per day.

8. We endeavour to provide places for all parents booking onto the Playscheme, but there will be times when places are full. In this situation the Childcare Office operates a waiting list system.  The waiting list will only apply until 2 working days prior to Playscheme starting. The exact date of this will be communicated to parents in the booking email. Once the Playscheme sites have opened the waiting list will no longer exist. Parents can call the sites directly to enquire about possible availability.

Summer Playscheme 2023

The University of Cambridge Holiday Playscheme will be operating in Trumpington Meadows Junior School during the summer; based at Kestrel Rise, Trumpington, Cambridge CB2 9AY. Following the success of the extended hours we shall be continuing to open from 8.15 – 17.45 and will operate from Tuesday 25 July – 31 August. 

Advanced (Groups A and B only) booking opens at 11.00 on Thursday 14 June. Group C booking opens at 11.00 on Thursday 4 July. The booking period will close at 11.00 on 14 July. Please note that after booking opens it can take up to 7 days to process your booking form. We will then send you confirmation of your booking and an invoice. Full payment of your booking is due by 21 July.

NB We are awaiting Ofsted registration for this new venue.  This may affect our ability to run Playscheme as planned.  Please be aware that booking may need to change at short notice.

If you would like to book onto the Summer Playscheme, please complete the following form and send to playscheme@admin.cam.ac.uk.

Summer Playscheme 2023 Booking Form

The Playscheme will close at 13.00 on 31st August. If you have already completed a previous booking form that includes this afternoon, it will be automatically deducted from your booking.

**Extra Playscheme Opportunity for Summer 2023**

To offer extra choice for parents for Summer 2023 the University of Cambridge Holiday Playscheme is for the first time collaborating with Smartkidz Learn and Play Ltd  www.smartkidzplayandlearn.co.uk

Smartkidz operates high quality Holiday Playschemes for children aged 4 to 11 years at venues in Girton, Haddenham and at Ridgefield School (Holiday Club - Smartkidz, Girton, Cambridge (smartkidzplayandlearn.co.uk))

For Summer 2023 University of Cambridge staff and students, Cambridge Assessment and Cambridge University Press Staff (Group A) and College Staff, College Teaching Officers and College Fellows (Group B) can choose to book a discounted place with Smartkidz at the same rate as using the University’s Playscheme. General Public (Group C) parents who choose to book with Smartkidz will do so at Smartkidz’ advertised rates (Microsoft Word - Admissions and fees policy.docx (smartkidzplayandlearn.co.uk))

Booking will open for Smartkidz on 6 June. To book please go to the Smartkidz website Holiday Club - Smartkidz, Girton, Cambridge (smartkidzplayandlearn.co.uk).  Please note the University’s Childcare Office will check applications to Smartkidz to confirm parents are eligible for the University discount.

If a 2022/2023 Annual Registration form has not been submitted, your booking will be deleted.

2022/23 Annual Registration Form